Pre-Entrance Health Requirements

This is for students who have received immunizations in the United States, but outside of VA (except AK, AR, HI, NH, ME, VT, and DC)

1. To request immunization records, log-in to the HealthyHoos Portal.

2. Click “Immunizations” on the left side of the screen.

3. Click the blue “Request My Out of State Immunization Registry Records” button  

4. Two options will appear: 

     a. If you lived in one state and received immunizations in other states while living there, follow step 5.

     b. If you lived in more than one state and possibly received immunizations in each one, follow step 6.

    a. Answer “Yes” to the “Did you receive vaccines in any other state while living at this address?”.

    b. Select the states from the list which you received immunizations while living at the address listed.

    c. Click “Submit”.

6. Fill out the demographic information and enter the address to the best of your abilities.  The most important piece of information is the state. 

    a. Answer “No” to the “Did you receive vaccines in any other state while living at this address?”. 

    b. Click “Submit”.

7. A Consent screen will appear and after you have read it,  click “Accept”.

8. If all the states you received immunizations are listed, click the green “Finish and Submit” button.

    a. If you need to add additional states, click the blue “Add another state” button and follow steps 5 and 7 or 6 and 7 again until all the states you received immunizations are listed, then click the green “Finish and Submit” button.
 

9. A pop up will appear thanking you for your immunization registry,  click “OK”.

10.  You will now see the immunization request is under “Submitted Requests” with a Status. 

11.  Once your request has been processed, you will receive an email from [email protected] indicating your immunization request was updated. 

12.  You should receive communication from the Medical Records Team after your immunization request has been processed, however, if you would like to check your immunization status, log in to the HealthyHoos Portal and click on “Immunizations”.  Click the green “Check your immunization status” button.

13. Click the green “Print” button.  

14. Another screen will open up with an immunization record. Immunizations that still need to be completed to fulfill the pre-entrance health requirements will be at the bottom of the screen under “Missing University Requirements”.

1. To upload a form or immunization documentation, log-in to the HealthyHoos Portal.

2. Click “Uploads” on the left side of the screen.

3. Before uploading, please read the directions at the top of the page carefully.  Common errors that we see are:

     a. Files that are OVER 4 MB which the system will not allow.  Please make sure it is 4 MB or less.  Some students find taking a picture of each page and uploading them separately is a good option if you cannot get the file size small enough. 

     b. Long and complex file names which the system will not allow.  Please keep files names short, such as “pehf” or “immunizations”.  The system will not allow more than 20 characters and no symbols in file names.
 

4. After reading the directions, scroll down the page to the “Pre-Entrance Health Form/Immunizations” section and click “Select File”.

5. A screen will open up to find and select the file you wish to upload.  Select the file and click “Open”.

6. Once you have uploaded the file, you will see it where the “Select File” button was.  You can click “Change” to change the file you selected, or go to Step 7 if this is the file you want to upload.

7. Scroll down to the bottom of the screen and click “Upload” on the bottom right of the screen.

8. Once the file is uploaded successfully, you should see the document upload information at the bottom of the screen under “Documents already on file”.  You can repeat this process to upload multiple documents, if necessary.

1. To complete the TB Screening Questionnaire, log-in to the HealthyHoos Portal.

2. Click “Forms” on the left hand side of the screen.

3. At the top of the screen, click “HealthyHoos TB Screening Questionnaire”.

4. Complete the questionnaire by answering each question and typing your name in the signature box and then hit “Submit”.

5. Once you have completed the questionnaire you will receive a message thanking you for completing the TB Screening Questionnaire.  Click “OK”.

6. You will then be taken to the “Forms” Home Screen where you will see information about your questionnaire completion.

7. The Medical Records Team will process the information on the questionnaire and will send a secure message if further evaluation is required.